Berkeley Research Group

Receptionist/Administrative Assistant

Job Locations US-NY-New York
Posted Date 4 weeks ago(1/24/2018 9:46 AM)
Job ID
2018-1815
# of Openings
1
Category
Administrative

Overview

Berkeley Research Group provides independent advice, data analytics, authoritative studies, expert testimony, investigations, and regulatory and dispute consulting to Fortune 500 corporations, financial institutions, government agencies, major law firms, and regulatory bodies around the world. BRG experts provide sophisticated economic, financial, and analytical advice across a wide range of disciplines, including antitrust and competition policy, complex damages, finance, healthcare, intellectual property, restructuring, valuation, and workforce issues. In addition, the firm assists clients in major industry sectors with compliance, business process improvement, and strategy consulting.

 

The Receptionist will provide general administrative and customer service support both externally and internally.  With the continued growth of the New York office, there may be an opportunity for further responsibilities, in addition to the standard responsibilities outlined below.  This position reports to the on-site Office Manager..

Responsibilities

Guests

 

  • Greet visitors and notify staff of their arrival.  Offer beverage
  • Answer phone, assist callers as needed
  • Maintain professional reception area
  • Schedule internal visitors for office/workstation space
  • Coordinate with recruiting to present candidates with schedules and other materials as needed

 

 

Security

 

  • Maintain security by monitoring lobby traffic.
  • Enter guest names into building security system
  • Transportation
  • Arrange car service for staff, guests and visitors as needed

 

 

Office Maintenance

  • Inform Senior Office Services Assistant and/or Office Manager of any facilities, maintenance or security issues so that building management can be notified
  • Re-stock all kitchens, copy machines and supply items as needed
  • Maintain a neat and orderly supply room and kitchens

 

Conference Rooms

  • Manage conference room schedules, resolve conflicts as they arise
  • Prepare conference rooms for meetings and assist with the cleanup of them when completed
  • Notify Office Manager, Senior Office Services Assistant or I.T. Team if any A/V equipment is malfunctioning

 

Mail

  • Contact Fed Ex and courier services to coordinate outgoing packages
  • Accept and sign for all FedEx, UPS and USPS packages
  • Distribute daily mail throughout office
  • Maintain outbox and take outgoing postal mail to mailbox

 

Photocopy Production

  • Assist professional staff with copying, binding and preparing various reports and presentations

 

Ordering

  • Place orders for general office food requirements - such as Monday breakfast, staff meetings, recruiting events and other situations as needed
  • Order office/kitchen supplies in coordination with Senior Office Services Assistant
  • Order business cards and other stationary as needed
  • Order office supplies when needed

 

Office Events

  • Assist with the planning and hosting of various office meetings and events including catering and set-up

 

Other

  • Assist professional staff with copying, binding and preparing various reports and presentations
  • Assist with the set-up of desks for new hires
  • Review catering invoices and submit to Office Manager for approval
  • Other duties and projects as assigned by the Office Manager or Senior Office Services Assistant

Qualifications

Education

  • High School diploma or equivalent

 

Experience    

  • Minimum of one year of experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service
  • Proficient with Microsoft Office Suite and strong background operating all office equipment such as copiers and binding machines

 

Ability to 

  • Provide exceptional client service to visitors, candidates, and employees at all times with a positive and upbeat approach
  • Be a creative problem solver, work independently, and proactively seek guidance when appropriate
  • Demonstrate an attention to detail, follow through on assignments to completion, and multi-task in an environment with rapidly changing priorities
  • Interact with and maintain open communication and good relations with office personnel, as well as work well and remain calm in pressure situations, such as tight time constraints
  • Flexibility and willingness to occasionally work overtime is required

 

Physical Requirements

  • Be able to lift or maneuver up to 20 pounds

Candidate must be able to submit verification of his/her legal right to work in the United States, without company sponsorship.

 

BRG is an Equal Employment Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

 

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