Berkeley Research Group

  • Receptionist/Office Assistant

    Job Locations US-CA-Emeryville
    Posted Date 1 week ago(5/11/2018 4:05 PM)
    Job ID
    2018-1878
    # of Openings
    1
    Category
    Administrative
  • Overview

    Berkeley Research Group provides independent advice, data analysis, authoritative studies, expert testimony, investigations, and regulatory and dispute consulting to Fortune 500 corporations, private equity firms, financial institutions, government agencies, major law firms, and regulatory bodies around the world.  BRG experts provide sophisticated economic, financial, and analytical advice across a wide range of disciplines including antitrust and competition policy, complex damages, finance, healthcare, intellectual property, restructuring, valuation, and workforce issues.  In addition, the firm assists clients in major industry sectors with compliance, business process improvement and strategy consulting. 

     

    Our Emeryville office is seeking a Receptionist / Office Assistant.  The office assistant should have high energy, be organized, proactive, flexible, and enjoy working within a results-driven, entrepreneurial environment. The ideal individual will have the ability to exercise exceptional judgment in a variety of situations, with good written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

    Responsibilities

    Schedule/Calendar Management

    • Answer all incoming calls, screen, and direct calls
    • Greet clients and vendors
    • Supports the executive team and clients in booking conference rooms
    • Order catering for meetings
    • Maintain conference rooms throughout the office to include resetting after meetings and restocking supplies as needed
    • Set up and reconfigure conference room layout for meetings or events to include but not limited to moving tables and chairs as needed

     

    Invoices / Correspondence

    • Answer vendor correspondence
    • Print invoices and assign matter codes
    • Process all business card and stationary requests for domestic and international BRG employees 


    Office

    •  Ensure kitchen areas are clean and stock food, beverage and paper goods according to established levels.
    • Set up mid-morning and afternoon snacks.
    • Load, run and unload dishwashers as needed throughout the day.
    • Inform the office of the refrigerator cleaning in accordance with the schedule established with the Office Manager.
    • Provide support and coordination of large and small-scale events – both on and off-site
    • Maintain neatness of the office common areas.
    • Serve as liaison with building services regarding common area maintenance such as light bulb replacement and carpet stain extraction.
    • Assist reception with responding to reports from staff related to building issues – i.e. office hot/cold.
    • Open office coffee bar and set up coffee concessions in the AM

     

    Supplies

    • Ensure copy rooms and copy stations are neat and stocked with supplies according to established levels. 
    • Inventory and order supplies weekly or as needed.
    • Receive and stock supplies upon arrival.
    • Ensure the storage areas are neat and organized.
    • Occasionally run errands to local supply company for special project needs.

     

    Mail and Storage

    • Open mail, stamp, and date mail and distribute mail to employees.
    • Monitor and refill office postage machine as needed.
    • Process Fed Ex label requests for the office, and shipment support.
    • Assist with storing and retrieving files from on-site and off-site storage.
    • Conduct postal drop at the end of the business day.

     

    Office Equipment

    • Ensure office equipment is properly maintained; troubleshoot malfunctioning equipment and contact appropriate vendor for resolution as needed.
    • Monitor printers/copiers to ensure adequate supply of paper each day, and discard previous day print jobs.
    • Maintain copier/printer toner inventory and reorder according to established levels.

     

    Education/Experience Requirements 

    • High School graduate required; college preferred
    • Minimum of one year of office experience in a professional service environment, preferably consulting or legal, with an emphasis on customer service.
    • Intermediate computer skills required: Proficiency in MS Word, Excel, PowerPoint and Outlook

    Qualifications

    • Demonstrate consistently positive approach along with the highest level of customer/client service and responsiveness.
    • Strong interpersonal skills and the ability to build relationships.
    • Forward-looking thinker who demonstrates the ability to take initiative, anticipate needs, proactively problem-solving with strong decision-making capability and sound judgement.
    • Demonstrated ability to achieve goals, multi-task and prioritize.
    • Attention to detail, exceptionally organized and proven time management skills.
    • Resourceful and reliable team-player with the ability to self-motivate, manage and work independently.
    • Demonstrated ability to work well under pressure and with time constraints.
    • Excellent verbal and written communication skills couples with proven ability to handle confidential information with discretion.
    • Professional personal presentation.
    • Flexibility and willingness to work occasional overtime as needed. 

     

    Physical Requirements 

    • Ability to lift or maneuver up to 50 pounds.
    • Ability to stoop, bend, kneel, push, pull and crawl.
    • Ability to stand/walk 50-75% of the day when backing up Office Services Assistant

    Candidate must be able to submit verification of his/her legal right to work in the United States, without company sponsorship.

     

    BRG is an Equal Employment Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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