Berkeley Research Group

  • Office Coordinator

    Job Locations US-NJ-Saddle Brook
    Posted Date 1 month ago(6/18/2018 4:18 PM)
    Job ID
    2018-1903
    # of Openings
    1
    Category
    Administrative
  • Overview

    The Office Coordinator will be a positive role model that demonstrates the ability to balance and execute both tactical and project related responsibilities.  They will work closely with the local leaders to attain the office goals and develop effective working relationships with internal client base.  This position reports to the on-site Managing Director and also works with the VP of Administrative Staff Operations. 

    Responsibilities

    Office Coordinator

    • Supervise receptionist and back-up for the following responsibilities:
    • Day-to-day office operations support including conference room assignments
    • Facilities coordination/building management contact
    • Onboarding new employees and other HR related tasks
    • Vendor coordination/accounts payable/petty cash
    • Records coordination/file storage oversight
    • On-site IT coordination/execution of tasks directed by remote IT personnel


    Event Coordination

    • Event coordination for multiple annual events – both internal and external
    • Contact Management
    • Maintaining Database
    • Generate reports

     

    Marketing Coordination

    • Calendar
    • Coordinate marketing call
    • Ad Hoc special projects and requests
    • Assist with pitch material (books, cvs, brochures, pamphlets, industry specific materials)

     

    Administrative Support

    • Traditional administrative tasks including time/expense entry, travel arrangements, calendar management, etc.
    • Assist with business development related expense tracking and approval and monitoring of reporting for associated accounts.
    • Support fee application and conflict check process.

    Qualifications

    • BA degree preferred
    • Minimum of three years of experience in a professional services environment, preferably consulting or legal, with an emphasis on customer service.  Notary would be a bonus.
    • Strong database management experience.
    • Large event coordination experience.
    • Technical savvy is a key.

    Ability to:

    • Provide exceptional client service at all times with a positive and upbeat approach.
    • Intermediate to advanced computer skills required including proficiency in MS Word, Excel, PowerPoint and Outlook. 
    • Be a creative problem solver, work independently, and proactively seek guidance when appropriate.
    • Demonstrate an attention to detail, follow through on assignments to completion, and multi-task in an environment with rapidly changing priorities.
    • Handle sensitive information and preserve its confidentiality.
    • Demonstrate strong verbal and written communication skills.
    • Multi-task and prioritize activities in a rapidly changing environment.
    • Demonstrate time management, project management and organizational skills.
    • Be flexible and willing to occasionally work overtime.

     

    Candidate must be able to submit verification of his/her legal right to work in the United States, without company sponsorship. 

     

    BRG is an Equal Employment Opportunity/Affirmative Action Employer.  All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

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